Nividavedam Digital Services

• Employee Threshold: Mandatory for establishments with 10 or more employees.
• Wage Ceiling: Gross monthly wages up to ₹21,000 (₹25,000 for employees with disabilities).
• Contribution Rates:
  • Employer Share: 3.25%
  • Employee Share: 0.75%
• Due Date: 15th of the subsequent month.

Step 1: Portal Access

Visit the ESIC Employer Portal. New users must complete 2FA setup using PAN-linked mobile numbers.

Step 2: Digital Validation

Upload GST certificates, PAN, and cancelled cheques. The 2026 portal uses AI-based validation for immediate 17-digit code issuance upon successful document cross-matching.

Step 1: IP Registration

Register new employees under 'Employee' > 'Register New Employee'. Aadhaar seeding is mandatory to generate the Insurance Number.

Step 2: Monthly Contribution (MC)

Upload wage data. The system verifies the 50% Basic Pay rule (per 2026 Wage Code alignment). Generate the Challan and complete payment via UPI/Net Banking.

Step 1: Reporting Window

Navigate to 'Workplace Injury'. Reports must be filed within 24 hours (Fatal) or 48 hours (Non-fatal).

Step 2: Form-12 Submission

Provide witness details and a brief incident description. Ensure the employee is directed to an ESI Hospital for the digital medical certificate to link with this filing.

Step 1: Notice of Pregnancy (Form-18)

Upload the employee's pregnancy certificate under 'Maternity Management'. This creates a record for future claim disbursement.

Step 2: Claim Filing (Form-19)

Submit the actual claim upon commencement of leave. ESIC handles direct bank transfer to the IP's account; the employer must not deduct these wages from the payroll.